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boe New Member
New Member

Can't find my scan to address book

Product Name: Xerox Phaser 3635MFP
Operating System: Not Applicable

Hello,


I set this printer up a few years ago and forgot where I created the network scanning address book.  I put the printer's IP address in my browser and I see lots of settings but I don't see where the individual user network scan items are.   I have several users who are no longer with the company.  I want to remove their names- I can't find where that setting is.  If I'm on the scanner physically and select scan - I see the name and can't find an option to remove a name - I also can't find it from the web interface.   Can someone please tell me on the web interface to go to edit and remove names?

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11 Replies
Technical Escalation User DavidX28897-xrx
Technical Escalation User

Re: Can't find my scan to address book

http://download.support.xerox.com/pub/docs/3635MFP/userdocs/any-os/en/3635_09_SAG_en.pdf

Page 84

 

Open an application that supports .CSV files, for example, Microsoft Excel.
2. Create a list of addresses with the following headings: name, address and phone.
3. For example:(You must look at pdf for example)
4. The order in which entries are displayed in the Local Address Book at the machine will
depend on how the entries are sorted in the .CSV file.
5. Save the file as a .CSV file.
NOTE: It is recommended that you keep a copy of the .CSV file once it is created.
6. At your Workstation, open the web browser, enter the TCP/IP Address of the machine
in the address bar.
7. Press [Enter].
8. Click on the [Properties] tab.
9. Click on the [Services] link.
10. Click on the [E-mail Settings] link.
11. Click on the [Local Address Book] link.
12. Click on [Import from File] and browse to the location of your Address Book File
*.CSV.
13. Highlight your *.CSV file and click on [Open] in the [Choose File] window

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boe New Member
New Member

Re: Can't find my scan to address book

Thanks - I'm trying to find the scan to address book, not the email address book.   I'd like to be able to edit it without reloading it as I just want to delete a few people.

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Technical Escalation User DavidX28897-xrx
Technical Escalation User

Re: Can't find my scan to address book

To my knowledge there is what I linked (which is for scanning and email, you just put in different spots) or LDAP address book for network scanning. That address book is not stored locally on device. It's a couple of pages above in linked documentation. 

 

And if you are doing smb it would be


3. Click on the [Properties] tab.
4. Click on the [Services] link.
5. Click on the [Network Scanning] link.
6. Click on the [File Repository Setup] link.

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Technical Escalation User DavidX28897-xrx
Technical Escalation User

Re: Can't find my scan to address book

duplicate

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boe New Member
New Member

Re: Can't find my scan to address book

Thanks - I can't get to it - I guess the unit is off but I'll try to get to it on Monday.   

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boe New Member
New Member

Re: Can't find my scan to address book

Hello,

I'm on it remotely now and do not see the list of names from the file repository.   Somewhere on that scanner is the data for several users to scan to them.

 

Is it possible there is a special web address or tab I need from the web page to get to the admin login which might have that?  I know the admin username and password.   When I go to the IP of the scanner it does not ask for it - it just gets me directly on the printer/scanner.    Many brands have a special web admin login accessible in the top right of the web page of the device.

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Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Can't find my scan to address book

You only get a login prompt when you do something that needs you to login

Addressbook is email, and it is found CWIS > Properties > Services > E-mail Settings  > Local Address book

1.JPG

You can export it to get the csv and edit as you see fit in Excel

SMB/FTP scan locations are done as File Repositories ala CWIS > Properties > Services  > Network Scanning > File Repository Setup, this is where you would put a typical File server. When people go to the device to use these, they each typically have a named template that goes to these repositories, but maybe add a level, so the repository is a server at IP 10.10.10.1 and a share called userscans. Each person has a folder in userscans with their first name. So the repository goes to 10.10.10.1 and the folder userscans, the template points to the repository and adds the name.

So repo

2.JPG

Template points to repo

3.JPG

And then to the users folder

33.JPG

There is no address book on this device for scan to a PC, it is just email

 

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Joe
boe New Member
New Member

Re: Can't find my scan to address book

OK - I'll stop calling it address list.  I have a list of names for scanning.   I can't find out how to get to it and edit it - I don't want to create a new one.   I want to edit a list of names already visible under the scan function on the printer/scanner.   I can't find out how to edit the list from the device web interface.

Below is a picture from the screen of my device - this is the list I wish to edit.

download.jpg

 

I can't seem to get the same page to come up as you have for the file repository.

FR.JPG

 

scan.JPG

Tags (4)
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Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Can't find my scan to address book

My only thought is that your templates are not on the printer, they are in a template pool, see if you have one setup here, if you do, get to the source, they will need to modified on the server share, which will push the new data to the device

4.JPG

Please be sure to select "Accept Solution" and or select the thumbs up icon to enter Kudos for posts that resolve your issues. Your feedback counts!

Joe
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