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onuhwt New Member
New Member

Centreware Internet Services Workflow scanning to directory root instead of creating a folder

Hello all,

 

I have a Workcetre 7556 unit set up to scan to an FTP location using the embedded Centreware Internet Services webpage.  I am scanning TIFF images to "files for each page".  When I scan the images, they are created into a folder named <MYFILENAME>.XSM  My problem is that I need them to be scaned into the root directory of my FTP site instead of creating a new XSM folder.  I would also like to get rid of the .DAT files that the workcentre creates but thats not nearly as important as getting the TIFF images saved to the root directory.  So far I've searched online for a couple hours already and I'm not able to find a solution.  Any one have any ideas?  Thanks in advance,

 

Scott

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6 Replies
Xerox Employee JohnM-Xerox
Xerox Employee

Re: Centreware Internet Services Workflow scanning to directory root instead of creating a folder

Hello onuhwt,

 

I have copied a link to the Knowledge Base for the WorkCentre 7556 for you.  In the Knowledge Base, there is a solution for how to configure the Scan-To-FTP feature.  I think that if you read through it, you'll be able to adapt it to your specific situation.  The instructions that are there are for a workflow that is slightly different than what you're trying to accomplish.  Take a look at the Knowledge Base article and let us know if it helps you out or not.

 

http://www.support.xerox.com/support/workcentre-7545-7556/support/enus.html?associatedProduct=XRIP_W...

 

In the Search field, type in the following, "Configure Scanning to FTP" without the quotes of course.  Then click on the first search result that appears.  Hopefully this helps.  Please let us know how it works out.

 

John

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onuhwt New Member
New Member

Re: Centreware Internet Services Workflow scanning to directory root instead of creating a folder

Hey John,

 

First Thanks for the reply but that's not exactly what I'm having problems with, I'll try to describe more clearly this time.

 

I have my repository set up and SCAN to FTP is set up and working, the only problem is configuring the file types and locations associated with my template profile.  I have my ftp server set up to share the directory C:\tempdoc.  In that folder there is a folder set up for each user of a program that processes the images.  For example my user name is Scott so when I select the Scott template on the Xerox unit I want my images scanned to C:\tempdoc\Scott.  I need these images scanned to individual TIFF files, so in my template settings I am scanning to my default repository and adding in the Document path of "Scott" and setting my Filing Policy to "Append to Existing File".  Then in my Filing options give it the Document name of "image" and I select "TIFF File for each page".  Now the problem with this is that instead of placing the Tiff files directly in C:\tempdoc\Scott it creates a new folder inside the "Scott" folder called "image.XSM".  In that folder it creates numbered TIFF files (0000001 for the first scanned image 0000002 for the next etc).  In addition it creates 3 other text files named image.DAT NEXTNAME.DAT and XSMDESC.DAT now its not a problem for the system to create these files but I certainly don't need them.

 

Basically what It boils down to is, that I need the tiff image files (with or without the DAT files but preferably without) stored directly into the "Scott" folder.

 

One other point is that I have No control over the location that my program searches for these files, so I have to use the folder C:\tempdoc\Scott and can't use anything else.  Any help you could give me would be greatly appreciated.

 

Thanks,

     Scott

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Xerox Employee JohnM-Xerox
Xerox Employee

Re: Centreware Internet Services Workflow scanning to directory root instead of creating a folder

Hi Scott,

 

I apologize for the confusion.  I understand what you are trying to do now.  Single-Page TIFF scanning will not work the way that you need it to work.  The way that the Single-Page TIFF scanning feature was developed was that the images would all be created and stored in a single folder - that folder would contain each of the separate images.  (There would also be three .DAT files created to provide the system with the specific job information. These files can not be turned off.)  If at all possible, would you be able to use the Multi-Page TIFF format?  If so, that would give you what you're looking for as far as being able to scan to C:\tempdoc\Scott.  In this format, all images are within the single file that gets written to the "Scott" directory.  For example, let's say that you have 2 jobs that you have scanned to your "Scott" directory.  Job 1 contains 3 images and job 2 contains 2 images.  The following is what you would see.

 

C:\tempdoc\Scott\image.TIF  (this file contains all 3 images from Job 1)

C:\tempdoc\Scott\image0001.TIF  (this file contains both images from Job 2)

You would not see the image.xsm folder in this configuration - Multi-Page TIFF

 

You may not be able to use the Multi-Page TIFF format, but that is the only way that I know of to get it to work like you want.  Unfortunately, that's just how Single-Page TIFF scanning was developed.  I hope this information helps you.  If you have more questions please let us know.

 

John

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kwitchey New Member
New Member

Re: Centreware Internet Services Workflow scanning to directory root instead of creating a folder

Hi, I have the same exact problem and here is the solution:

You need to find, or write a script (google it) that will move your files up one directory, not folders. I have modified my script just to move the .Tiff files that you want and not the others.

I also implemented the use of task shceduler on my server to automatically run the script (vbscript).

 

Below is the script, thanks to whom ever wrote the original. I do not have the name or site but believe in giving credit where credit is due. This script works perfectly.

 

Dim objFile

Dim colFiles

'Dim objDestFolder

 

'objDestFolder = "Path of root folder.. C:/..."

 

Set objFSO = CreateObject ("Scripting.FileSystemObject")

strComputer = "."

Set objWMIService = GetObject ("winmgmts:\\" & strComputer & "\root\cimv2")

Set colFiles = objWMIService.ExecQuery ("ASSOCIATORS OF {Win32_Directory.Name='Location of Xerox scanned files usually .XSM'} Where ResultClass = CIM_DataFile")

 

For Each objFile in colFiles

    If objFile.Extension = "tif" Then 

     

      objFSO.MoveFile "Source folder path" , "Destination folder path, root"

   

    End If

Next

 

'WScript.Echo "there are no .tif files"

WScript.quit

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Fabio Valued Advisor
Valued Advisor

Re: Centreware Internet Services Workflow scanning to directory root instead of creating a folder

xerox released a new firmware, there you have the option to disable subfolders

new option under repository settings : Sub-folder (.XSM) for 1 File Per Page, File Format jobs <script type="text/javascript"></script>

 

this firmware should be released to customers on 23/03/12 with version : 61.121.222.04500

you need to call xerox to obtain it by then

 

for the 3 extra .dat files , ... , just disable the logging on the template settings

Dudikowski Member
Member

Same question but for a Xerox Color 550/560 Printer

I have the same problem/question with a Xerox Color 550/560 Printer.

 

How can I fix it?

 

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