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Carbonless form workflows

Received questions about workflows for carbonless forms.

 

A few variations on the input:

  • Single page PDF
  • Multi-page PDF for simplex printing
  • Multi-page PDF for suplex printing with last page as the backside of all forms

Workflow is needed for duplicating forms based on carbonless paper type (3 or 5 part).

Forms also need to be numbered with starting number varying for every job.

 

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Carbonless form workflow with static forms

Workflows for carbonless forms can be done in a number of ways.

In the simplest case, the following workflow can prepare a single page PDF for printing on carbonless paper

Screen Shot 2016-10-26 at 5.20.12 PM.png

 

The first component numbers the pages and the second components duplicates the numbered pages to match the number of parts required.

For example, for 5 part forms the following settings could be used

Screen Shot 2016-10-26 at 5.23.14 PM.png

 

The workflow could also use the Route component to select between different Insert Pages components to handle multiple part forms.

Screen Shot 2016-10-26 at 5.27.21 PM.png

 

Alternatively, the original workflow could be used for any form type as long as the order entry system submitted the required number of pages for each form. For example, a manifest could specify 4 inserts for 5 part forms and 2 inserts for 3 part forms.

In this case, a custom numeric field should be defined in the hot folder

Screen Shot 2016-10-26 at 5.30.55 PM.png

 

This field is then used in the Insert Pages component to define the number of job pages to insert

Screen Shot 2016-10-26 at 5.31.17 PM.png

 

This would allow a single workflow to be used for any form type - as long as the data in the manifest specifies the number of inserts required for each job.

 

The above workflows will function with single page PDFs as well as with multi-page PDFs.

 

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Carbonless form workflow with duplex forms

The above workflows can be extended to support duplex forms.

 

The details will very based on input. Howver, if the last page of the PDF represents the back of all the form pages then the following settings can be used:

 

Change the Page Range for the Page Numbers and Insert Pages components to the following:

Screen Shot 2016-10-26 at 5.36.22 PM.png

This will ensure the back page in the PDF is not numbered or duplicated.

 

Additionally, two more components should be added to the workflow

Screen Shot 2016-10-26 at 5.38.55 PM.png

 

The imposition will impose the document 1up on an automatic press sheet. This will ensure the imposed document is the same as the input document while supporting documents of any dimensions. The page order will then use the following settings

Screen Shot 2016-10-26 at 5.40.26 PM.png

 

 

This will cause the imposition to reorder the document pages using the pattern defined above: Page 1, Last Page, Page 2, Last Page, etc. to the end of the document (including the pdf page for the back side of the forms).

 

The Delete Pages component will then remove the last two pages to clean up the PDF for printing.

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Re: Carbonless form with uniquely numbered forms

 

In order to add a unique number to each form, the workflow would need one additional node at the outset

Screen Shot 2016-10-26 at 5.44.45 PM.png

 

The first Insert Pages compoennt would duplicate the job pages based on the required quantity. This will ensure that each copy of the form is uniquely numbered by the Number Pages component.

Screen Shot 2016-10-26 at 5.43.27 PM.png

 

FFCore can start numbering each job using a different number if the order entry system includes the starting number information when submitting the job to FFCore.

As before, the variable is first mapped in the hot folder (for MAX submission)

Screen Shot 2016-10-26 at 5.48.48 PM.png

 

Once the variable is mapped, it can be used in the Number Pages component as the Start Number for the page numbering

Screen Shot 2016-10-26 at 5.51.30 PM.png

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