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WPilcherSTFC New Member
New Member

Workcentre 7855 Secure Print by Default

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Hi there,

We use a Windows Print Server to manage our printing solutions. On our Workcentre 7855s, we have secure printing enabled as a default. This means that all clients are forced to use these settings.

Is there any way to have this in place, but to allow users to change the secure print option to a regular print locally, on a per-client basis?

Regards,

Will

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7 Replies
Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Workcentre 7855 Secure Print by Default

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It's just a dropdown in their driver , just because it is the default choice, that should not stop them from changing the dropdown in a job.

11111.GIF

 

If you went on the server and set it in the Printer Properties as Secure print only then that is all they can do obviously as that is considere a policy and not a preference.

 

Please be sure to select "Accept Solution" and or select the thumbs up icon to enter Kudos for posts that resolve your issues. Your feedback counts!

Joe
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Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Workcentre 7855 Secure Print by Default

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Updated info due to your other Secure print post.

 

On the Server go to Printer Properties > Advanced > Printing Defaults and set it to secure print with a default passcode to set the printing preferences for the client PC's,

 

1.GIF

 

while in there go to the Administration tab and get rid of the Secure Print Only option since you also want them to be able to disable the feature for specified jobs.

 

2.GIF

 

Please be sure to select "Accept Solution" and or select the thumbs up icon to enter Kudos for posts that resolve your issues. Your feedback counts!

Joe
WPilcherSTFC New Member
New Member

Re: Workcentre 7855 Secure Print by Default

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Excellent, this is the solution I was looking for.

Is there a way to hide all job types other than Secure Print and Normal Print? (To save confusion for our users)

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Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Workcentre 7855 Secure Print by Default

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Yes, but I don't have much for experience doing so.

 

You download the Xerox Global Print Driver from here (Pick your OS) and install.

Then download and install the XML Configuration tool from here

 

Run the tool and remove the options

 

1.GIF

 

Click OK and save it, name it whatever you want.

 

1.GIF

 

With that file saved it would have to be pushed to the clients. Full directions are here. As stated, this is not something I have much in the way of experience with.

 

 

There is another tool for printer specific drivers, but I have no experience at all with that one ;-)

Grab that here

Please be sure to select "Accept Solution" and or select the thumbs up icon to enter Kudos for posts that resolve your issues. Your feedback counts!

Joe
WPilcherSTFC New Member
New Member

Re: Workcentre 7855 Secure Print by Default

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Hi Joe,

Thanks again for this solution. From what you've provided, this seems to be more hassle than it's worth! I will keep it in mind though, in case it is really required.

Regards,

Will

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Luv2Row New Member
New Member

Re: Workcentre 7855 Secure Print by Default

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The majority of the documents I print are considered confidential, but I don't want to set our Xerox 7855 printer to default to Secure Print for all our users since I'm the only one who needs the feature.  I have to manually choose Secure Print for practically every document I print.  Is there a way to save the Secure Print setting for a particular document, or even any document I print, so that each time I choose to print it, the Secure Print preference is enabled without me having to choose it?

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Analyst Nation Moderator Joe053204-hcl
Analyst Nation Moderator

Re: Workcentre 7855 Secure Print by Default

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Install the printer on your PC locally and literally name it "Confidential Jobs" then just set it to do secure print by default. Then print to that printer when needed.

Please be sure to select "Accept Solution" and or select the thumbs up icon to enter Kudos for posts that resolve your issues. Your feedback counts!

Joe
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