compressor85,
Data Encryption feature is the feature to encrypt any data to be written to the hard disk. The process is not as direct as mentioned but this is the final goal.
Encryption Key For Confidential Data, is the feature that, when enabling Data Encryption, allows the system administrator to create an Encryption Key For Confidential Data. The system administrator may either verify the default encryption key, or enter a new alpha-numeric string of up to 12 characters to be used by the encryption algorithm.
Having this in mind, please continue reading.
When the Data Security Kit is installed, the menu to set Data Encryption feature is added to the setting items for the administrator on the Control Panel. When setting this feature, the administrator is asked to enter an encryption key and he/she can enter any 12 alphanumeric characters. The setting becomes valid when the product is started up again. The Data Encryption feature is valid on all the data stored on the hard disk.
By setting data encryption, when data is written to the hard disk, the data is automatically encrypted. Here is the stepBystep:
On the Tools screen,
1. Press the [System Settings].
2. Press [Common Service Settings].
3. Press [Other Settings].
4. On the Setting screen, select the [Data Encryption].
5. Select [Change Settings].
6. Select [On].
7. Select [Keyboard], and enter a New Encryption Key of 12 characters.
8. Select [Save].
9. Select [Keyboard], and Reenter the Encryption Key.
10. Select [Save].
11. Select [Yes] to make the change.
12. Select [Yes] to Reboot.
Data encryption applies to:
- Spooled print data
- Print data including the secure print and sample print
- Forms for the form overlay feature
- Mailbox and job flow sheet settings (box name, passcode. etc.)
- Documents in mailboxes
- Address book data
I hope this helps
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