Hi, Jonathan.
In short, the answer is yes.
Xerox Standard Accounting (XSA), intended primarily for use as an accounting service, can be used as an internal authorization service. XSA tracks copy, scan (including filing and email), print and fax usage by individual user. The device system administrator can enable/disable the feature via the LUI or Web UI, add or delete users, and set usage limits by service for each user. If XSA is enabled, a walk-up user must enter a valid XSA ID before being allowed access to the device. The device will confirm that the entered XSA ID matches an authorized user, and that the usage limits for the selected service have not been exceeded. In this sense, XSA acts as an authorization service. The device system administrator can limit access to device services by setting the usage limits on specific services to zero for users that should not have rights to use the feature. After each page or image is completed, the user’s balance is updated by the number of impressions or scans performed. Services become unavailable to the user when the usage limits are exceeded.
When XSA is enabled in the print driver or on the Web UI, before a print job is submitted, an XSA ID must also be entered. The ID is sent to the Network controller for validation. If the submitted ID is valid, the job will print, and the user’s balance will be updated by the number of impressions performed. If the submitted ID is invalid, the job is deleted and an error sheet is printed in its place. So, in the case of @PrintByXerox, you will submit your print job to print@xerox.com. The job will be sent to the device and the user will need to authenticate to the device via XSA and then use the @PrintByXerox app to release their print job.
On demand, the device System Administrator will be able to download a report that shows activity for all of the users. The device System Administrator can add, modify or remove users and their allocations at any point.
An end user will be able to review their balances by entering a User ID at the LUI or web UI.
To enable XSA, launch the embedded browser for the device (open an browser window and type the device IP address in to the address bar). Log in with the device Admin credentials. Select the Properties tab, then select Login/Permissions/Accounting - > Accounting Methods. On the Accounting Methods screen, select the Edit button. Select Xerox Standard Accounting from the dropdown list. Select the Save button. On the next screen, click the Edit button to the right of the Service Tracking option. You can now select which services to track: Copies, Prints, Scans (or Faxes, if supported by the device). Select the services that you would like to track and then click Save.
XSA is now enabled. Now you only need to added users. Click the Edit button to the right of the Users and Limits (Add, Import, Export) option. Select Add New User and enter the user information. Repeat for as many users as you would like. Or select the Import option from the Management Actions dropdown to import a list of users all at once. With XSA enabled, users are required to authenticate at the device before they are allow to access the control panel and all of their print, scan, copy and/or fax activity will be recorded, depending on how the Administrator configured the feature.
I hope that this information is helpful. I've shared a lot of detail here, so if you have any questions as you go along, please let me know.
Thank you,
XAS Moderator
